Payroll Specialist
Description
Join First Tech as a Payroll Specialist! In this role, you’ll focus primarily on payroll processing while also supporting a variety of administrative tasks and HR projects. This role is ideal for someone with foundational HR experience who’s a self-starter, naturally curious, and excited to learn, grow, and make an impact as part of a collaborative, people-focused team.
Here's what you can expect from the job and what you need to be successful:
Job Duties:
- Support the processing of complex multi-state bi-weekly, monthly, and quarterly payrolls; ensure incentive files, wellness grants, charitable contributions and one-time bonus payments are are paid timely upon receipt
- Reconcile payroll prior to transmission and validate report details
- Ensure garnishment calculations are entered into the payroll system in a timely manner and in compliance with state laws
- Partner with internal customers (e.g. Finance/Accounting, IT) to ensure accurate tracking and reporting of payroll related tasks and events
- Develop ad hoc financial and operational reporting to support payroll processing tasks
- Triage and resolve Tier 2/3 employee inquiries regarding payroll issues or concerns
- Support year-end reporting including submittal of wage and tax information to SSA and IRS, generating tax forms (W-2, W-2C, 1099, etc.), and ensuring process alignment with internal partners
- In partnership with HR leadership, ensure compliance with all applicable federal, state and local tax regulations as well as wage and hour laws
- Direct off-cycle payment processes including direct deposits and manual/final checks; audit and approve final checks for accuracy and completeness
- Perform audits for unclaimed property/payroll checks; investigate appropriate resolution based on company and/or state guidelines
- Process job changes, promotions, and other employee lifecycle transactions in the HRIS.
- Scan, file, and maintain employee documents in accordance with recordkeeping policies.
- Manage and update HR process documentation and SOPs.
- Assist with onboarding and offboarding tasks as needed.
- Provide administrative support for HR projects and initiatives.
Essential Skills:
- Minimum 2 years’ experience in Human Resources with a focus on processing multi-state Payroll; will consider previous relevant experience in lieu of Payroll experience
- Solid understanding of Payroll/Accounting fundamentals including, but not limited to: timesheet tracking and reconciliation, calculations and deductions of net pay, payroll reporting and employment taxes, and record keeping and auditing
- Strong analytical, critical thinking and mathematical skills
- Ability to interact with employees at all levels and deliver pay-related or sensitive messaging with professionalism and discretion
- Strong attention to detail with emphasis on accuracy; ability to multi-task with moderate supervision
- Working knowledge of state and federal laws as they relate to human resources/employment
- Proficiency with Microsoft Office Suite and HRIS software such as UKG, Workday, ADP or similar
- Minimum Education: Bachelor’s degree preferred (Business Administration, Human Resources, Accounting or other related fields of study)
- Certification/License: PHR/SPHR or CPP preferred
Location: Hillsboro Corporate Office – Hillsboro, OR 97124 (Full-time onsite)
Target Compensation in Hillsboro, OR: $21.63 to $26.44/hourly + annual bonus
Benefits options include:
- Traditional medical, dental, and vision coverage
- 401K matching up to 5% per pay period
- Accrue up to 17 days of Paid Time Off your first year of employment
- 11 paid federal holidays
- Special employee pricing on lending products such as mortgage, auto, and personal loans (eligibility for special employee pricing is subject to standard account requirements and underwriting criteria)
What makes First Tech different? Click here to learn more!
First Tech is not currently offering Visa sponsorship or transfer for this position
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